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Preparing To Go Checklist for Exchange Programs

Step 1: Obtain a Passport and a Visa 

All students studying abroad on a Semester Exchange AND Summer Short-Term Program will be required to have a valid passport before requesting a student visa and/or residency permit to enter the host country. Students can obtain or renew a passport by stopping by the UT International Office, Passport and ID Services.

Additionally, students must obtain a student visa and/or residency permit to enter the host country. For students participating in an exchange program can find important documents, instructions and deadlines for obtaining a visa can be found on the BBA International Programs Blackboard Community.  

The Following are Steps for BBA students who are Studying Abroad on a semester Exchange only:

Step 2: Read Host School and Housing Information

Accepted students should access Blackboard soon after their acceptance into a BBA exchange program to read the important documents, instructions and deadlines regarding the host school application, housing application (if applicable), course registration information, host school orientation dates.

Step 3: Attend Mandatory Preparatory Meetings

Study Abroad Connection:

Tuesday September 30th, 5-6pm in the Atrium at McCombs
This is an opportunity for accepted students to meet and socialize with the other McCombs students going to your host school, McCombs students who have already been there, as well as international exchange students from your host school who are currently at UT. All of these people are great resources to help you prepare!  Light refreshments provided.

Pre-Departure Workshops:

For those going abroad Spring 2015 to Australia, Asia and Latin America October 1, 2014 5-7pm in the CBA Events room

For those going abroad Spring 2015 to locations in Europe October 2, 2014 5-7pm in the CBA Events room

Preparatory workshop covering information on health, safety, academic differences, culture shock, and transferring course credits. Light refreshments provided.

Step 4: Complete Required Forms and Online Orientation Modules

Accepted students must enter the Study Abroad Portal also known as “My SAO” to access forms and online orientation modules required by the UT Study Abroad Office. Unless otherwise noted on the portal, forms and orientation modules found are due by May 1 for summer students, June 15 for fall students and December 1 for spring students.

Orientation Modules

  • All Programs Administrative Orientation: covers passport, visa, health, financial aid, travel, money, SOS, insurance.
  • BBA Administrative Orientation: covers UT registration instructions, credit, grades, internship, BBA Career Services, forms, graduation, insurance, withdrawal.

Required Forms and Online Courses

Required forms include the Health Clearance Form, Student Information Sheet, BBA Acknowledgement Form, Emergency Medical Authorization Form, Health Insurance Form, Release and Indemnification Agreement, the Flight and Passport Information Form and meeting with your academic advisor. Additionally, depending on the study abroad destination or use of financial aid, students may be required to complete the Travel Health Online Course and the Online Financial Aid Counseling course.

Step 5: Schedule an Academic Advising Appointment

Accepted BBA study abroad students must make an individual appointment with their academic advisor to satisfy the Credit Walk-in Hours and Credit Processing requirement on the SAB Portal. Please reference the Vital Resources section in Blackboard for detailed instructions regarding your advising appointment and to view an explanation of how study abroad credit and grade processing will work.

Step 6: Take Advantage of Your Resources!

Attending the pre-departure meetings and completing the necessary forms is the required minimum to prepare for a safe, healthy and rewarding experience abroad.  We also encourage you to take full advantage of other vital resources referenced on Blackboard to help you:

Step 7: Sub-Lease Your Apartment

Study abroad students may wish to consider sub-leasing their apartments to incoming international exchange students who will be in need housing while in Austin, and returning UT students. is the easiest way to post and find subleases for free. Sublets are organized based on a multitude of search options including number of bedrooms, price, sublease dates, amenities and much, much more! Rent can be easily paid online through and they will direct deposit it into the sublettor's account. They will even email rent payment reminders!  Sublease your apartment, condo or house the safe and easy way - through!

  • AptRush  (another resource designed for UT students to post sub-leasing announcements)