Career | Recruit

Evening Employer Events

During the academic year, McCombs Career Services offers employers the opportunity to host Information Sessions and Night Priors on campus for the BBA, MPA, MSF, MBA, MSIROM and MSTC programs. Information Sessions and Night Priors are designated for employers who schedule on-campus interviews through the McCombs School of Business. Pending availability, Information Sessions and Night Priors are scheduled, free of charge, on dates designated by McCombs Career Services. 

Beyond company presentations/information sessions, we encourage employers to participate in program-specific events which are typically a more productive method for building campus brand and for reaching large volumes of McCombs School of Business students. 

BBA/MPA/MSF/MSIROM Information Sessions

Depending on availability, BBA, MPA, MSF, and MSIROM Information Sessions are scheduled at the University Teaching Center (UTC) on dates designated by McCombs Career Services. On each of the these dates, we offer four rooms and two time slots.

Please contact your Recruitment Account Manager to coordinate your evening event.

Guidelines

  • Sessions are scheduled on a first-come, first-served basis and are open to all industries.
  • The Information Session is usually held during the “resume submission” time frame and is mostly used to increase the level of candidate interest.
  • In order to accommodate our high employer volume, we ask that only one Information Session be scheduled per employer division per semester.
  • To minimize student and company conflicts, a limited number of sessions will be scheduled on each designated date. 
  • The Recruitment Services team maintains an evening event calendar to help minimize conflicts with other recruiting organizations.
  • McCombs Career Services will make every effort to ensure that your evening events avoid dates with significant population conflicts (e.g., during Mid-Terms, Career Week events). Employer events should not be scheduled when in conflict with major McCombs School of Business events.
  • To be most effective, employers are discouraged from hosting multi-program events targeting the MBA or MSTC programs and other McCombs programs. There is considerable variation in the information sought by MBA students or MSTC students versus the BBA/MPA/MSF/MSIROM student populations. 
  • Mandatory evening events are discouraged. Students may have classes (even in the evening) that conflict with planned sessions. If your session is “mandatory," McCombs Career Services requires reasonable accommodation for students with academic conflicts.

Suggested Format

  • First 30 minutes: Employer presentation
  • Second 30 minutes: Networking session, allowing for personal interaction between company representatives and students

Although responses from students are not required, we ask students to RSVP for Information Sessions so that you can monitor response rates. RSVPs are monitored through our On-Campus Recruiting (OCR) system. Students will scan their UT ID cards to log their attendance at Information Sessions. Information on event attendance can be obtained from your recruitment account manager.

Event Location

BBA, MPA, MSF, and MSIROM sessions are held in the University Teaching Center (UTC) located to the south of the McCombs School of Business. Other locations on or off-campus can be used as well, but these rooms typically require a fee for use. For information on alternative event locations, please refer to the Alternative Locations information (in the tab above) or contact your recruitment account manager.  

Inviting Non-McCombs Students to Your Information Session

If you would like to invite students from other UT Austin colleges to your Information Session, please notify your recruitment account manager. Please contact the other appropriate UT Austin Career Services Office(s) so that they can promote the event to their students. Note that non-McCombs students will not be able to RSVP in our On-Campus Recruiting (OCR) system.

Inviting BBA, MPA, MSF, MSIROM Students to Other Evening Events

If you plan to host an Information Session through another UT Austin career services office (e.g., College of Communication) or at an alternative location (e.g., AT&T Center), you are welcome to invite McCombs students to attend. Please contact your recruitment account manager so that the event can be promoted to McCombs students. Note that if your event conflicts with any major McCombs School of Business events, we will not be able to publicize the event on your behalf.

MBA Info Sessions

The MBA Information Sessions structure consists of Information Session weeks for first and second-year MBA students. This condensed Information Session schedule is necessary with the MBA academic schedule. Please keep in mind that there is no first-year MBA interviewing during the fall semester.

Please contact your Recruitment Account Manager to coordinate your evening event.

Guidelines

  • Sessions are scheduled on a first-come, first-served basis and are open to all industries.
  • The Information Session is typically held during the “resume submission” time frame and is primarily utilized to increase the level of candidate interest.
  • In order to accommodate our high employer volume, we ask that only one Information Session be scheduled per employer division per semester.
  • To minimize student and company conflicts, a limited number of sessions will be scheduled on each designated date.
  • The Recruitment Services team maintains an evening event calendar to help minimize conflicts with other recruiting organizations.
  • McCombs Career Services will make every effort to ensure that your evening events avoid dates with significant population conflicts (e.g., during Mid-Terms, Career Week events). Employer events should not be scheduled when in conflict with major McCombs School of Business events.
  • To be most effective, employers are discouraged from hosting multi-program events targeting the MBA or MSTC programs and other McCombs programs. There is considerable variation in the information sought by MBA students or MSTC students versus the BBA/MPA/MSF/MSBA student populations.
  • Mandatory evening events are discouraged. Students may have classes (even in the evening) that conflict with planned sessions. If your session is “mandatory," McCombs Career Services requires reasonable accommodation for students with academic conflicts.

Suggested Format

  • First 30 minutes: Employer presentation
  • Second 30 minutes: Networking session, allowing for personal interaction between company representatives and students

Although responses from students are not required, we ask students to RSVP for Information Sessions so that you can monitor response rates. RSVPs are monitored through our On-Campus Recruiting (OCR) system. Students will scan their UT ID cards to log their attendance at Information Sessions. Information on event attendance can be obtained from your recruitment account manager.

Event Location

MBA sessions are held in the McCombs School of Business. Other locations on or off-campus can be used as well, but these rooms typically require a fee for use. For information on alternative event locations, please refer to the Alternative Locations information or contact your recruitment account manager.

Inviting Non-McCombs Students to Your Information Session

If you would like to invite students from other UT Austin colleges to your Information Session, please notify your recruitment account manager. Please contact the other appropriate UT Austin Career Services Office(s) so that they can promote the event to their students. Note that non-McCombs students will not be able to RSVP in our On-Campus Recruiting (OCR) system.

Inviting MBA Students to Other Evening Events

If you plan to host an Information Session through another UT Austin career services office (e.g., College of Communication) or at an alternative location (e.g., AT&T Center), you are welcome to invite McCombs students to attend. Please contact your recruitment account manager so that the event can be promoted to McCombs students. Note that if your event conflicts with any major McCombs School of Business events, we will not be able to publicize the event on your behalf



 

Night Prior

Companies are welcome to hold sessions on the night prior to their on-campus interviews. To distinguish these events from an Information Session, the events are termed as "Night Prior" sessions. Night Priors are closed sessions intended for candidates who have been selected and scheduled for your interviews. The purpose of the session is for the employer to deliver pertinent company information and specific job details. The Night Prior allows interview candidates to further prepare for the interview and to have their questions addressed prior to the interview. Invitations for Night Priors should be extended directly from the employer to students. 

Please contact your Recruitment Account Manager to coordinate your event.

Event Preparation

Promoting Your Information Session or Night Prior

To help publicize your Information Session or Night Prior, the McCombs Recruitment Services team will post your event information in our On-Campus Recruiting (OCR) system calendar for McCombs students to view. If you have flyers that you would like to post at the McCombs School of Business (GSB, CBA, and UTC buildings), email a copy of the flyer to your recruitment account manager at least two weeks in advance of your event date. Please note that your event must meet certain guidelines (date, time, location, etc.) and specific flyer posting requirements apply.

Note:  If your event conflicts with any major McCombs events, we will not be able to publicize events on your behalf.

For information about additional publicity options available through the career services offices, please contact:

Presentation Materials and Handouts

If you are hosting your Information Session at the McCombs School of Business (UTC for BBA/MPA and GSB for MBA), you may ship presentation materials to McCombs Recruitment Services. No more than two, medium-sized boxes per employer may be shipped for any given event due to storage space constraints. Materials should be sent a week prior to the session. Please mark your boxes accordingly. Send materials to the mailing address listed in our On-Campus Recruiting (OCR) system, see "Request a New Information Session." A student worker will deliver materials to your classroom the night of your event.

Catering

Serving food at on-campus events requires prior authorization by the University’s Environmental Health and Safety (EHS) Office, so you may want to avoid complicated menus. To receive prior authorization, submit a completed RS Catering Form at least two weeks in advance of your event. 

Please note that you are responsible for making your own catering arrangements directly with your chosen vendor. Local and campus catering suggestions include: University Unions Catering (512-475-6505), O's Catering (512-232-9060), and Dagar's Catering (512-719-5524). If you plan to host an evening event at a local Austin restaurant, refer to the Austin Convention and Visitor's Bureau for suggestions.

Audio/Visual Equipment

Each University Teaching Center (UTC) and Graduate School of Business (GSB) classroom is equipped with built-in computer data (LCD) projectors and screens, CD/DVD/VCR players, overhead projectors, and Internet data ports for presentations that can be controlled via a laptop computer. Please bring your own laptop.  If you are using a UTC room, a student worker will be available to assist you with presentation set-up.

Alternative Event Locations

We realize that our Information Session structure may not work for every employer, but we do offer alternative event location recommendations.  Alternative venues are booked by employers directly with the chosen location. The McCombs School of Business is not able to waive any fees that may apply for use of campus facilities. 

 

Please notify your recruitment account manager when you plan to host events so that conflicts can be managed.  If you have materials to ship for an event hosted at an alternative venue, please work directly with that venue.

Page last updated: 9/24/2013