Recruiting Guidelines and Policies
McCombs Career Services (MCS) Recruiting Guidelines
We want to create consistency across organizations that recruit at the McCombs School of Business, and ensure your support of our academic mission. So McCombs Career Services (MCS) requests your agreement in abiding by the spirit of the following guidelines, and communicate them to all professionals involved in recruiting within your organization. Acknowledgement of UT's Equal Employment Opportunity Policy is required in order to participate in on-campus recruiting. For conducting on-campus recruiting, opportunities must align with the McCombs School of Business Recruiting Requirements (i.e. position type, timing of start dates, and compensation).
MCS 2013-2014 Recruiting Guidelines (PDF Version) - download a copy
For additional information regarding guidelines and policies, please click on the tabs below.
- Second Round Interviews
- If an employer’s second round interview conflicts with a student’s prior academic obligation, employers are strongly encouraged to offer the student an alternative interview date or time without negative consequence.
- If second round interviews are held off-campus, we recommend that employers give students a minimum of three business days notice from the time of interview notification to the interview date so that the student can arrange travel and manage potential conflicts.
- MBA ONLY: We have reduced our academic conflicts on Fridays. Companies scheduling interviews in their offices are encouraged to do so on Fridays so that students will not miss class.
- All offers must be in writing. Written offers are defined as electronic or hard copies.
- The start of the offer timeline is determined by the date on the written offer letter, regardless of the date of the verbal offer.
- Exploding Offers
- MCS prohibits "exploding offers."
- An exploding offer requires a student to accept a job offer within a very short period of time or face having the offer rescinded or base salary diminished. This places undue pressure on a student, and as such, is viewed as inappropriate conduct. Adhering to the MCS offer guidelines allows students a sufficient consideration period which improves retention for employers.
- Requiring a verbal acceptance in order to receive a written offer is considered an “exploding offer”.
- BBA, MSBA and MSF Offer Timelines (Full-Time and Internship)
- Fall Recruiting: Offers should remain open for a minimum of three weeks after the date of the written offer.
- Spring Recruiting: Offers made up until April 1 should remain open for a minimum of three weeks after the date of the written offer. After April 1, offers should remain open for a minimum of two weeks after the date of the written offer.
- Internship to Full-time Offers: Employment offers made to students who have recently completed an internship with your company should remain open until the 3rd Friday in October (October 18) or for three weeks from the date of the written offer, whichever is later.
- MBA Offer Timelines (Full-Time and Internship)
- Full-time Offers: Full-time offers made in the Fall semester should remain open until December 13 or a minimum of three weeks after the date of the offer, whichever is later. Full-time offers made in the Spring semester before April 1 should remain open for a minimum of three weeks after the date of the written offer. After April 1, offers should remain open for a minimum of two weeks after the date of the written offer.
- Internship Offers: Internship offers made before April 1 should remain open until February 21 or a minimum of three weeks after the date of the written offer, whichever is later. After April 1, offers should remain open for a minimum of two weeks after the date of the written offer. Companies that recruit first year MBA students for internships at national and diversity conferences prior to the start date of the spring semester should allow those internship offers to remain open until February 21 in alignment with our internship recruiting timelines.
- Internship to Full-time Offers: Offers made to students who have completed a summer internship with your company should remain open until December 13 or a minimum of three weeks after the date of the written employment offer, whichever is later.
- MPA Offer Timelines (Full-Time and Internship)
- Fall (Full-Time and Internship Recruiting): Offers should remain open until the 1st Friday in December (December 6) or a minimum of three weeks after the date of the written offer, whichever is later.
- Spring Internship Recruiting (Public Accounting Calendar Firms Only): Firms will not make internship offers until office visits after final exams in May. Offers for internships must stay open for a minimum of 7 business days or June 5, whichever is later.
- Spring Internship and Full-Time Recruiting (All Other Firms): Offers made up until April 1 should remain open for a minimum of three weeks after the date of the written offer. After April 1, offers should remain open for a minimum of two weeks after the date of the written offer.
- Internship to Full-time Offers: Employment offers made to students who have recently completed an internship with your company should allow a minimum of three weeks response time beginning the day the offer is made.
- MSTC Offer Timelines (Full-Time)
- All offers should remain open for a minimum of three weeks from the date of the written offer or until December 13, 2013, whichever is later. Any offers made after April 1, 2014, should remain open for two weeks from the date of the written offer.
- Additional Employer Expectations and Accountability
- Employers that misrepresent employment opportunities to students will risk losing access or privileges to MCS recruiting resources.
- We strongly discourage any employer from withdrawing offers or altering base compensation. If you must rescind an offer, please contact the appropriate Career Services Office prior to that action so we can assist you in this difficult situation.
- We request that employers notify the appropriate Career Services Office once students have accepted an offer.
- MCS cannot indemnify employers from employment liability.
- Student Accountability
- If a student accepts a written offer of employment and later rescinds on the acceptance, please notify the appropriate program’s Career Services Office. We recognize the importance of integrity in accepting an offer and want the opportunity to follow up with the candidate. MCS has provisions to penalize students and remove recruiting privileges when these circumstances arise.
- Students sign and are expected to abide by our MCS Code of Ethics.
- MCS encourages students to discuss offers and timelines with employers to find a reasonable compromise to potential conflict. If necessary, we are willing to facilitate a meeting to determine a mutually agreeable solution.
- Campus-Wide Recruiting & Solicitation Policies
The University prohibits recruiting in any public space on campus, or in any room not specifically designated for recruiting activities. Examples of space properly designated for recruiting include the career center, rooms reserved for information sessions and career fair space.
The following activities, which are considered on-campus soliciting, are prohibited outside of recruiting designated spaces:
- Tabling in any UT public space, including the West Mall and the Texas Union.
- Posting flyers or other marketing materials on any kiosk, bulletin board or public space on the UT campus.
- Recruiting at student organization meetings - read more in the section below.
- Recruiting in classrooms.
- Distributing recruiting email blasts to students in the UT Austin directory.
- Collecting student information, including resumes, on campus.
- Working with student groups, representatives, interns or ambassadors to recruit for your company/organization or to promote your opportunities, products or services to UT Austin students on campus.Student Representatives/Ambassadors/Interns: UT students representing your company on campus share the same prohibitions and permissions as employer representatives.
In addition to UT Austin's solicitation policy, employers are also prohibited from posting positions which require students/employees to participate in commercial activity on campus, including taking photographs which may infringe on trademarks. If you have questions about UT's trademark policies, please contact Craig Westemeier, Director of Trademark and Licensing.
- Student Ambassador Policy
In accordance with UT System Regent’s Rules & Regulations, job and internship postings with the following requirements are ineligible:
- Positions requiring or asking employees to market products/services on the UT Austin campus.
- Examples include campus brand ambassador and similar positions.
- The University of Texas at Austin Policies and Posting Standards
In addition to UT's Equal Employment Opportunity Policy, employers utilizing services, assistance, recruiting, and facilities of The University of Texas at Austin campus career services offices must comply with the UT Career Services Job & Internship Posting Standards. For more information about The University of Texas at Austin employer recruiting policies and guidelines, please refer to the HireTexas website.
- NACE Principles for Professional Practice
McCombs Career Services subscribes to the National Association of Colleges and Employers (NACE) Principles for Professional Practice. These guidelines address the issues of offer timelines, exploding offers and bonuses, as well as other aspects of recruiting within the university environment.