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Technology@McCombs | Labs

Reserve a Lab

Lab Reservation Rules

The following rules apply to all lab reservations. You must confirm that you have read and understand these rules before reserving a lab.

  1. Request for allowance of reservation time beyond stated lab hours MUST be indicated on reservation form so that staffing and/or other preparations can be made in advance.
  2. Please be judicious in making reservations and allow ample time for special needs such as software installs and/or account creation. A good rule of thumb is the allowance of AT LEAST a week for such needs.
  3. The instructor or his/her representative must be present 10 minutes prior to the beginning time of a reservation. The reservation will be forfeited 15 minutes after the scheduled start time if the instructor/requestor/representative is not yet present.
  4. Computer projection, overhead (transparency) projection, DVD projection, laptop usage/projection cable, wireless microphone and a wireless mouse are available upon request. Please indicate need for this equipment on the reservation form. Any additional equipment (laptop, portable or freestanding lectern, laser pointer, presentation remote, etc.) must be reserved through Media Services (471-4095).
  5. If guest login accounts are needed for presenter/instructor and/or attendees, please email the Exchange Administrators with this request. Dean or department chair approval is needed for guest account creation.
  6. If printing access is needed during the reservation, free printing is available for McCombs faculty only. Please submit an email to Tech Support requesting printing access. Printing requests for other MOD Lab reservations (McCombs staff or organizations) should be emailed to techsupport@mccombs.utexas.edu. These requests will be handled on a case-by-case basis.

By clicking the link below I confirm that I have read and understand the Lab Reservation Rules.

Reserve a MOD Lab

MOD Lab Reservations

The MOD Lab reservation system is exclusively for the use of McCombs School of Business faculty, staff, students and entities.

By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your UTEID and password to access the reservation system. Your reservation request will be tentatively approved and added to the online calendar until either final approval is received, reservation revisions are pending, or your request has been declined. You will receive email correspondence to this effect. Please reply promptly to these situations. Tech Support may be reached by email or phone at 512-232-6616 for questions and concerns.

Currently, the MOD Lab is the only reservation facility available through the McCombs Computer Services Department. Reservation time slots are at a premium. This system will be operated on a first-come, first-serve basis.

Reservation Facility Information:

For more information regarding facilities, please see the following tab: MOD Lab (CBA 5.304 and 5.325)

Software

Software that is already available on the computers in the MOD Lab can be found on the COE (Common Operating Environment) page. Click here for a list of additional software installed only in the labs. If you have a software installation request beyond what is listed on the above sites, we require that you present us with the software AND licenses at least a week before the scheduled reservations in order to test and determine the compatibility of the software with our machines and operating environment. Once the software is deemed compatible, we will perform the software install on the required machines. We reserve the right to reject any software that is deemed as "not compatible" with our lab machines and operating environment.

By clicking the link below I confirm that I have read and understand the Lab Reservation Rules and the NRG Reservation Rules.

Reserve a Team Room

NRG Productivity Center Group/Team Room Reservations

The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students.

By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and password to access the reservation system. Reservation time slots are at a premium. This system will be operated on a first-come, first-serve basis.

Reservation Facility Information:

For more information regarding facilities, please see the following: NRG Productivity Center.

Group/Team Room Contents

  • Team Rooms Alpha–Iota are smaller configuration facilities with a table, chairs, and connections for a wall-mounted flat panel monitor for projection purposes.
  • Team Rooms Kappa–Xi are larger configuration facilities with a table and chairs.    

NRG Reservation Rules

The following rules apply to reservations:

  1. The reservation system will only allow currently-enrolled McCombs business student to login and make reservations.
  2. The reservation rule of thumb is one reservation per student per day in order to allow equitable access to all McCombs students.  Reservations are limited to three hours or less.
  3. Facilities should be found and left in a clean and orderly state. 
  4. Any equipment technology issues should be reported to Media Services.  Visit http://www.mccombs.utexas.edu/tech/media-services/services-and-support.aspx to fill out a trouble report.  Make sure to check Known Issues and Solutions (link on trouble report page) before sending a trouble report.
  5. Any other issues may be reported to Tech Support by email at techsupport@mccombs.utexas.edu or by phone at 512-232-6616.  
Reservation Calendar log-in
McCombs\username & password

Behavioral Research Laboratory

Reservation Request | Procedures and Priorities

Only McCombs School faculty members and doctoral students are permitted to reserve the Behavioral Research Laboratory at this time. A reservation request form for the Behavioral Research Laboratory can be found below. Submitting a completed request form online is the first step in the reservation process.

Reservations will only be entered on the Reservation Calendar for requests that are completed in full. If not complete, the Behavioral Research Laboratory staff will return the request to the requester for completion. Reservation requests will generally be processed by the Behavioral Research Laboratory staff. If laboratory usage issues arise that cannot be solved by individual researchers or by following the priorities described below, they will be referred to the Behavioral Research Laboratory Committee.

Reservations

Approved reservation requests are posted on the Reservation Calendar and can be viewed on-line at any time. The two laboratory rooms are reserved separately. Reservations are final only after all requirements have been met (e.g. a complete request form has been received and IRB approval obtained). Submissions of requests to use the Behavioral Research Laboratory should follow application for approval to use human subjects.

Please see: http://www.utexas.edu/research/rsc/humansubjects/for information and forms relating to the human subjects approval process.

Actual use of the Behavioral Research Laboratory requires that a researcher has received prior project-specific IRB approval for the use of human subjects. Reservations are subject to cancellation if IRB approval has not been received two weeks prior to the conduct of the research and will be automatically cancelled if the project has not been approved one week before the time of the reservation.

Lab Rules

  • Research projects take top priority over all other uses of the Behavioral Research Laboratory.
  • Reservations are only considered final when IRB approval has been received.
  • Lab reservations associated with specific projects and specific IRB numbers, have a limit of ten days per project, per semester.
  • Reservation requests may be submitted up to two (2) months in advance of the conduct of the research, but not later than seven (7) days prior to the proposed reservation date.
  • If a reservation period extends beyond two months past the date of the reservation, that request will be honored only if the requested dates are for a single experiment to be run on consecutive business days.
  • Requests for non-research uses of the Behavioral Research Laboratory may be submitted no earlier than fourteen (14) days prior to the proposed usage date, and no later than seven (7) days before the proposed use.
  • Requests for future usage times are cumulative from the beginning of a semester. Conflicts in multiple researchers requesting the Behavioral Research Laboratory at the same time are resolved on a priority basis, with prior use being a consideration during any semester. Less frequent users will generally be given priority over more frequent users. When prior use is equivalent, then the first researcher to reserve and receive IRB approval has priority.
  • When conflicts in reservation requests occur, priority is given to projects that require unique features of the Behavioral Research Laboratory, such as the computer network or group video capabilities. The major question to be asked when conflicts arise is: Could this project reasonably be conducted in any other location in the School?
  • All Behavioral Laboratory users must be trained on the equipment they will be using. Please contact the Behavioral Research Laboratory staff for training times.
  • When all other requirements have been satisfied, it may be possible for a researcher to reserve the Behavioral Research Laboratory on very short notice with special approval.
  • At least one principal investigator must be a McCombs School faculty member.

Behavioral Research Laboratory Access

Ph.D. students are welcome and encouraged to use the Behavioral Research Laboratory. However, their reservations must be made jointly with a McCombs School faculty member. Ph.D. students have the same priority as faculty members for laboratory usage. McCombs School faculty members who expect to use the laboratory extensively can obtain a key from the Dean's Office. A temporary key can be obtained from the Behavioral Research Laboratory staff. All users of the Behavioral Research Laboratory must have and use an access code that is unique to them. A code can be obtained from Mark Wimby in Computer Services (Mark.Wimby@mccombs.utexas.edu).

The faculty member principal investigator has personal responsibility for Behavioral Research Laboratory equipment during the approved time of use. It is the responsibility of the faculty member principal investigator to personally oversee student use of the laboratory as well as use of the key.

Cancellation Information

You can cancel an existing reservation by sending an email to: b-labres@mccombs.utexas.edu

I have read and understand these policies:

[Submit a reservation here]

*you must log-in using your "mccombs\username" and "password"*

Questions? contact: b-labres@mccombs.utexas.edu