Media Services Policies

Equipment checkout policy for students
A student must be a Business Major (undergrad) or be in the Graduate School of Business in the current semester to be eligible for equipment checkout.

Upon pickup of equipment the student is required to present a valid student ID and sign a policy agreement. This agreement is valid until the student discontinues taking any business courses. It is the responsibility of the student to ask about changes in fees and/or other regulations.

Some equipment (computer laptops, computer projectors) requires a yearly insurance fee of $5.00 when checked out overnight. This fee has to be paid before equipment may be picked up.

The student takes full responsibility (see paragraph below) for the equipment and it’s accessories until it is returned to Media Services.

The student is required to sign a checkout agreement upon pickup. The return time and date on the receipt are binding for the student, failure to return equipment on time will result in an overdue fee.

There is a limit of 2 nights and 3 days per week that any item may be checked out, and the item will be due by 4:00 PM on the third day. The weekend policy requires that a checkout can be from Thursday until Monday at 4:00 PM OR Friday until Tuesday at 4:00 PM. Upon returning an item after a weekend checkout (Thursday to Monday) you would be eligible for one more night checkout of the new week however one full day must pass before you can reserve or checkout the same type of equipment. (Example: If you return a digital camera on Monday (that you had since Thursday) you would have to wait until Wednesday to check out or make a reservation for another digital camera, for your one remaining night of that week).

Late Fees:
Late fees will be assessed for equipment not returned at the time and date shown on the checkout receipt. Failure to respond promptly to a late equipment notice may result in a loss of privileges.

Fees are as follows and are assessed per item:               

• Regular Items (cables, tripods, microphones) have a $1 late fee per day
• Laptop Computers have a $5 fee per hour late fee when returning the same day, or $35 per day starting the next business day
• LCD Projectors or panels have a $5 fee per hour late fee when returning the same day, or $35 per day starting the next business day
• Camcorders, Digital cameras, etc. have a $1 fee per hour late fee when returning the same day, or $5 per day starting the next business day

Late fee calculation: 
Equipment returned 15 minutes after the time specified on an agreement will begin to incur late fees.  Equipment that is not returned before closing of due date will start incurring daily late fees.

If equipment is returned late on two separate occasions in the same semester the student will be barred from further checkout of media equipment for a period of time equal to one full semester. Failure to respond to a late notice within 24 hours may also result in a loss of privilages. These regulations are in effect as of June 1, 1998.

Insurance Fee
Laptops and computer projectors checked out overnight require a one time (per academic year) insurance payment of $5. Once the payment has been made it covers all equipment eligible for insurance coverage against loss or theft for the entire academic year ending on the last day of class of the second summer session. A new payment has to be made for all eligible checkouts made on or after September 1st. These regulations are in effect as of June 1, 1998.

Damaged equipment
Equipment returned defective or malfunctioning will be repaired at no charge to the student if there is no evidence of accidental or deliberate misuse.

Accidental damage to equipment like dropping, falling, using wrong power supplies or media without the intent to damage the equipment will be repaired by Media Services or outside agencies. The costs for these repairs are the responsibility of the customer as follows. There is an assessment charge of $18.00 for every repair. If the equipment can be repaired within 1 hour without spare parts, no additional costs will occur. Any other repair will be billed at an $18.00 per hour rate plus material and parts up to the lower of $418.00 or 40% of the actual repair cost. These regulations are in effect as of October 15, 2000.

Medialab Printing Policy
(Faculty and Staff Customers only, Students must print to Millennium Lab):
Printing (All Printers) - All Projects need to be approved by media staff personnel and are by appointment only. Minimum turn around time is 24 hours.