The following multimedia-equipped special events rooms may be reserved for events by McCombs School of Business entities:

Room/ Instructions	Seats	Elevating Lectern	Laptop Projection	VHS Play	VHS Record	Overhead/ Document Camera	DVD	CD	Microphone Supported	Ethernet	Slide Projection
Legacy Events Room (LER) CBA 3.202	56/or open floor plan	No	Yes	Yes	No	Doc Cam	Yes	Yes	Yes	Yes	No
Special Events Room One CBA 3.304	80/or open floor plan	No	Yes	Yes	Yes	Yes**	Yes	Yes	Yes	Yes	No
MSB Conference Room CBA 6.420*	16	No	Yes	Yes	Yes	Doc Cam	Yes	Yes	Yes	Yes	No
Green Room CBA 4.350*	40	No	Yes	No	No	Overhead	No	No	No	Yes	No

*The MSB Conference Room and the Green Room are not open to students below the PhD level or student groups. Sponsored activities, such as the MBA PLUS workshops and academic projects and speakers must be booked by the department sponsoring each event.
** Must be reserved in advance

RESERVATIONS

• We take reservations on a first-reserved-with-paperwork-in basis. There is no guarantee of approval for use of a room that is booked less than 72 hours in advance. 

• Food service (catering) is subject to the rules of the Environmental, Health, and Safety office.  EHS requires 7 WORKING days advance fax request (see Room Reservation Forms below) for the service of ‘potentially hazardous food’ as outlined on their website http://www.utexas.edu/safety/ehs/. If you do not have written approval from EHS, you may not serve the food at the event. Pot-luck luncheons that are for a specific department or organization’s members only require no food form.  Likewise, a bake sale needs no signed food form.  Any catering, however, does require the form to be submitted appropriately.

Room Availability/Schedules:

Legacy Events Room (CBA 3.202) Schedule

Special Events Room One (CBA 3.304) Schedule

MSB Conference Room (CBA 6.420) Schedule

Green Room (CBA 4.350) Schedule

Reservation Forms:

Please call (471-5921) or e-mail Paula Gilbert prior to filling out the room reservation forms in order to be sure that the dates requested are available. As always, you may call the office to check the progress of your paperwork or the availability of a room.

• If your event will be catered, you must print out and complete the Food for On-Campus Distribution form no later than 7 working days in advance and send it to Hector Rodriguez, Campus Mail EHS Mail Code: C-2600 or fax to (512) 471-6918

• To reserve the MSB Conference room, please use the following link:  http://www.mccombs.utexas.edu/dean/reservations/msb.asp

• For Legacy Events Room reservations, please print out and complete the appropriate reservation form below and deliver it to Paula Gilbert in the Dean's office (GSB 2.104)

Legacy Events Room Reservation Form for Student Organizations Form

Legacy Events Room Reservation Form for UT Administration Form

Legacy Events Room Information

Legacy Room Configurations/Capacity

Legacy Room Proximity Alarm Access

Legacy Events Room Checklist
 

• For all MSB public area reservations, please print out and complete the appropriate reservation form below and deliver it to Paula Gilbert in the Dean's office (GSB 2.104)

MSB Public Area Reservation Form for Student Organizations Form

MSB Public Area Reservation Form for UT Administration Form