Outlook 2003 setup

How you go about setting up Outlook 2003 to access your McCombs email depends on how you’ve been using Outlook already. Click the link for the setup that is appropriate for you:

• I've never used or even opened Outlook on this computer
• I've opened Outlook, but I did not set up an email account
• I use Outlook to check another Exchange email account
• I use Outlook to check a POP3, IMAP, or HTTP email account

If you have any problems with this setup, the SWAT Shop can assist students, and Tech Support can assist Faculty and Staff.  Or, you can use Outlook Web Access.

I've never used or even opened Outlook on this computer

1. If you are not on-campus, establish a secure connection using VPN.
2. From your Start menu, select All Programs > Microsoft Office > Microsoft Office Outlook 2003.
3. At the startup screen, click Next.
4. Select “Yes” and click Next.
5. Select “Microsoft Exchange Server” and click Next.
6. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu.
7. Make sure “Use Cached Exchange Mode” is checked.
8. In the User Name field, type your msbaccount.
9. Click Check Name.
10. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
11. The exchange server will change names and your name should appear in the User Name field.
12. Click the More Settings button.
13. On the Security tab, check both checkboxes and click OK.
14. If you want to set up Outlook using RPC over HTTP, follow the remaining instructions. Otherwise, skip to step 15.
    RPC over HTTP sets up a secure connection to UT directly through Outlook so that you do not need to run VPN when using Outlook off-campus. However, it can slow down your email connection.
    1. In More Settings, on the Connection tab, check “Connect to my Exchange mailbox using HTTP”
    2. Click Exchange Proxy Settings.
    3. Under connection settings in the “https://” box, type mail.mccombs.utexas.edu
    4. Check “Mutually authenticate the session when connecting with SSL”
    5. In the “Principal name for proxy server” box, type msstd:mail.mccombs.utexas.edu
    6. Check “On fast networks…” and “On slow networks…”
    7. Change authentication to Basic Authentication.
    8. Click OK.
15. Click Next.
16. Click Finish.

I've opened Outlook, but I did not set up an email account

1. If you are not on-campus, establish a secure connection using VPN.
2. From your Start menu, open the Control Panel.
3. Double-click Mail. (If you do not see Mail, click Switch to classic view on the left.)
4. Click Show Profiles.
5. Click Add.
6. Name your profile mccombs and click OK.
7. Select “Add a new email account” and click OK.
8. Select “Microsoft Exchange Server” and click Next.
9. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu
10. Make sure “Use Cached Exchange Mode” is checked.
11. In the User Name field, type your msbaccount.
12. Click Check Name.
13. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
14. The exchange server will change names and your name should appear in the User Name field.
15. Click the More Settings button.
16. On the Security tab, check both checkboxes and click OK.
17. If you want to set up Outlook using RPC over HTTP, follow the remaining instructions. Otherwise, skip to step 18.
    RPC over HTTP sets up a secure connection to UT directly through Outlook so that you do not need to run VPN when using Outlook off-campus. However, it can slow down your email connection.
    
    1. In More Settings, on the Connection tab, check “Connect to my Exchange mailbox using HTTP”
    2. Click Exchange Proxy Settings.
    3. Under connection settings in the “https://” box, type mail.mccombs.utexas.edu
    4. Check “Mutually authenticate the session when connecting with SSL”
    5. In the “Principal name for proxy server” box, type msstd:mail.mccombs.utexas.edu
    6. Check “On fast networks…” and “On slow networks…”
    7. Change authentication to Basic Authentication.
    8. Click OK.
       
18. Click Next.
19. Click Finish.
20. Select “Always use this profile” and from the drop-down list, select mccombs.
21. Click OK.

I use Outlook to check another Exchange email account

You will need to create a second profile to access your McCombs account.

1. If you are not on-campus, establish a secure connection using VPN.
2. From your Start menu, open the Control Panel.
3. Double-click Mail. (If you do not see Mail, click Switch to classic view on the left.)
4. Click Show Profiles.
5. Click Add.
6. Name your profile mccombs and click OK.
7. Select “Add a new email account” and click OK.
8. Select “Microsoft Exchange Server” and click Next.
9. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu.
10. Make sure “Use Cached Exchange Mode” is checked.
11. In the User Name field, type your msbaccount.
12. Click Check Name.
13. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
14. The exchange server will change names and your name should appear in the User Name field.
15. Click the More Settings button.
16. On the Security tab, check both checkboxes and click OK.
17. If you want to set up Outlook using RPC over HTTP, follow the remaining instructions. Otherwise, skip to step 18.
    RPC over HTTP sets up a secure connection to UT directly through Outlook so that you do not need to run VPN when using Outlook off-campus. However, it can slow down your email connection.
    
    1. In More Settings, on the Connection tab, check “Connect to my Exchange mailbox using HTTP”
    2. Click Exchange Proxy Settings.
    3. Under connection settings in the “https://” box, type mail.mccombs.utexas.edu
    4. Check “Mutually authenticate the session when connecting with SSL”
    5. In the “Principal name for proxy server” box, type msstd:mail.mccombs.utexas.edu
    6. Check “On fast networks…” and “On slow networks…”
    7. Change authentication to Basic Authentication.
    8. Click OK.
18. Click Next.
19. Click Finish.
20. On the Mail screen, select “Prompt for a profile to be used.”
21. Whenever you open Outlook, you will be asked which profile you want to open. To view your McCombs email, select mccombs. Your other profile is probably called Outlook.

I use Outlook to check a POP3, IMAP, or HTTP email account

CAUTION! If you use a POP3 or IMAP account in Outlook with your McCombs exchange account, any emails sent to your POP3 or IMAP account will go into your McCombs mailbox. This means that your POP3/IMAP messages will count towards your mailbox limit (100 MB for students, 200 MB for faculty/staff). If you prefer, you can set up a second Outlook profile to check your McCombs email instead. To do this, follow the I use Outlook to check another Exchange account instructions.

1. If you are not on-campus, establish a secure connection using VPN.
2. From your Start menu, open the Control Panel.
3. Double-click Mail. (If you do not see Mail, click Switch to classic view on the left.)
4. Click Show Profiles.
5. Select the profile (probably called Outlook) and click Properties.
6. Click E-mail Accounts.
7. Select “Add a new e-mail account” and click Next.
8. Select “Microsoft Exchange Server” and click Next.
9. In the Microsoft Exchange Server field, type exchange.mccombs.utexas.edu.
10. Make sure “Use Cached Exchange Mode” is checked.
11. In the User Name field, type your msbaccount.
12. Click Check Name.
13. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB account.
14. The exchange server will change names and your name should appear in the User Name field.
15. Click the More Settings button.
16. On the Security tab, check both checkboxes and click OK.
17. If you want to set up Outlook using RPC over HTTP, follow the remaining instructions. Otherwise, skip to step 18.
    RPC over HTTP sets up a secure connection to UT directly through Outlook so that you do not need to run VPN when using Outlook off-campus. However, it can slow down your email connection.
    
    1. In More Settings, on the Connection tab, check “Connect to my Exchange mailbox using HTTP.”
       
    2. Click Exchange Proxy Settings.
       
    3. Under connection settings in the “https://” box, type mail.mccombs.utexas.edu
       
    4. Check “Mutually authenticate the session when connecting with SSL”
       
    5. In the “Principal name for proxy server” box, type msstd:mail.mccombs.utexas.edu
       
    6. Check “On fast networks…” and “On slow networks…”
       
    7. Change authentication to Basic Authentication.
       
    8. Click OK.
18. Click Next.
19. Click Yes.
20. Click Finish.
21. Click E-mail Accounts again.
22. Select “View or change existing e-mail accounts” and click Next.
23. At this point, you may be asked to log in. Log in as mccombs\msbaccount, where msbaccount is your personal MSB number.
24. Change “Deliver new e-mail to the following location:” to Mailbox – [your name].
25. Click Finish.
26. Click OK.
27. Click Close and then click OK.