McCombs School of Business
Technology Training Team

Backing up your files

You've worked really hard on your files - don't lose them! In the event of a computer crash, your hard drive may fail or need to be replaced. Making sure you back up files on a regular basis will prepare you for the worst.

What does backing up mean?

Backing up simply means saving a copy of your files to a physical location somewhere other than on your personal computer. You have many options, including CDs, DVDs, memory sticks (USB thumb drives), your H: drive, Webspace, etc.

How often should I back up?

This depends on your answer to the question, "If your computer crashed today, how recent does your backup file have to be for you not to worry?"

If you make changes to your documents every day, then you should back up that file every day. If you add new photos to your computer once every few weeks, then back up your photos every few weeks.

In general, it's a good idea to schedule a backup on your calendar or task list for every week. At minimum, you should back up important files every month.

Backing up to memory sticks or your H: drive

  1. Open My Computer and navigate to the drive where you are going to back up.
  2. Open another Windows Explorer window to My Computer.
  3. Navigate to where you save your files.
  4. Right-click and drag any file you want to back up from the 2nd window to the 1st window.
  5. When you drop the file, select Copy Here.
  6. Continue until you have backed up all your files.

Backing up to a CD

  1. Place a blank CD in your CD drive.
  2. Open My Computer and navigate to the CD Drive (usually D:).
  3. Open another Windows Explorer window to My Computer.
  4. Navigate to where you save your files.
  5. Right-click and drag any file you want to back up from the 2nd window to the 1st window.
  6. When you drop the file, select Copy Here.
  7. When done dragging files to the CD drive, click Write these files to CD on the left.
  8. Follow the instructions to burn your CD.
  9. When the CD is done burning, eject it and then put it back into your computer.
  10. Check to make sure you can open files from your CD - you want to make sure the burn worked properly!