Graduation In-Absentia

Graduation in-absentia refers to graduation during a semester when a student is not enrolled at the University of Texas at Austin. It is McCombs School of Business policy that students must have COMPLETED ALL degree requirements in order to register in-absentia.

Criteria for Eligibility

The student:

1. Must have been in a business major and enrolled in the McCombs School of Business at the time he or she left the University of Texas at Austin.
2. Cannot already have a Bachelor of Business Administration degree from the University of Texas at Austin.
3. Must have completed ALL requirements for graduation by the in-absentia deadline.
4. May not be enrolled at the University of Texas at Austin in residence the semester planned for graduation.

Students who meet the above criteria should follow these steps:

1. Know the deadline to apply to graduate for the semester in which you plan to graduate. This information is listed every semester in the Academic Calendar. The application period begins after the 12th class day and ends approximately mid-semester.
2. Clear any bars on your record. Registration in-absentia cannot occur until all financial bars have been cleared. Call Student Accounts Receivable at (512) 471-7777 to find out information about your financial bars. You may clear financial bars by paying online or in the Cashiers Office, Main Building Room 8.
3. Transfer work – it is your responsibility to submit any transcripts from other institutions to the Office of Admissions, Main Building Room 7, at least one month prior to the deadline to apply to graduate AND to make sure that your transcript has been received. We suggest that you have all transcripts sent to your current address and hand deliver them to the Office of Admissions with a note stating that you are a graduating senior.
4. Distance Education work – it is your responsibility to take the final exam at least 3 weeks prior to the deadline to apply to graduate. This is necessary to ensure that a final grade is posted by the deadline.
5. Credit-by-exam – it is your responsibility to take the exam and petition for credit by the deadline to petition for that semester. The Measurement and Evaluation Center, (512) 471-3032, can give you information about test dates and petition deadlines. You must have credit on your MEC records by the deadline to apply to graduate.
   
   NOTE: Please be aware that 24 of your last 30 coursework hours used toward your degree must be taken in residence in a classroom setting at the University of Texas at Austin. If you have more than six hours of transfer, extension, correspondence, placement, or any combination thereof, you will be in violation of a University of Texas residency requirement and will not be eligible to graduate. If you have any questions regarding this requirement you should make an appointment with an Academic Advisor.
6. Make an appointment with Cruiz Alvarado to apply to graduate. Call (512) 471-0690, or come by the Undergraduate Programs Office, CBA 2.400, to make an appointment.

In-absentia by mail or fax:

If you are unable to come to the University of Texas at Austin to meet with an Academic Advisor, it is your responsibility to send a fax or letter including your UT EID, current address, current phone number, signature, and a request to graduate in-absentia by the deadline:

The University of Texas at Austin
McCombs School of Business
1 University Station, #B6100
Austin, TX 78712-1178
ATTN: Cruiz Alvarado

FAX: (512) 471-2388