MASO Forms and Tools
McCombs Affiliated Student Organizations
McCombs Affiliated Student Organization Application (Word)
MASO Training slides (PowerPoint)
Event Planning
- Official Occasion Expense Form (OOEF) | OOEF Example
- Send completed OOEF & budget to paula.taylor@mccombs.utexas.edu two weeks prior to event, one month for large events
- Business School Special Events Room Reservations |
Legacy Events Room
- Please email paula.gilbert@mccombs.utexas.edu to hold the space before bringing over any special room reservation forms
- MASO orgs can bring completed form to OSL office in place of the SALD signature
- Legacy Rooms require a faculty or staff member to be present at event
- General Classroom Reservations (SALD)
- Student Activities and Leadership Development Office has an online request system that MASO orgs must use for all general purpose rooms
- Having Food? Online Approval
- Unless you are having baked goods or a pot-luck MASO orgs must fill out the on-line food approval form at least 10 days in advance
- Frito-Lay Leadership Center Reservations
- Only MASO orgs can reserve the two Frito Lay Conference rooms through Stephanie Hinojosa-Galvan for official org business
Funding and Spending
- UPO Funding Request System
- Funding allocated by Office of Student Life – money given to UPO primarily from University Co-Op
- Log in, choose your organization from drop down, scroll to bottom of the request data page and select Create New Request
- Corporate Funding Request System
- Where you submit proposals for corporate to view and fund events through the school
- Choose Post a Corporate Involvement Opportunity, type in a two sentence description, email cece.ridder@mccombs.utexas.edu with the proposal
- Payee Information Forms
- Required for individual reimbursements or vendor payments if not already in UT payment system
- Vendor
- Must be willing to set up direct bill with Office of Student Life and accept payment within 30 days of service or bill whichever is later
- Student Reimbursement or Prize
- Only one re-imbursement per organization per semester allowed
Printing and Promotions
- Message Monitors
- Please review message monitor website and have another person review your slide prior to emailing it to Dean Susie Brown at Susie.Brown@mccombs.utexas.edu
- BBA Blog
- Submit blurbs, pictures and announcements to bbanews@mccombs.utexas.edu
- MASO Google Calendar
- Posters and Flyers
- Review posting policy prior to creating your marketing pieces or sending members to put them up
- Websites
- McCombs can no longer host student organization sites
- Student Business Cards
- UT Printing can make you 100 official McCombs business cards for $15 – Visit BBA Career Services at CBA 2.116 for the form
- McCombs Logo Download
- Please review logo guidelines before downloading and utilizing the logo
- The Office of Student Life can send you their logo if they are sponsoring your event
Travel
- Travel Document website
- If you are attending a trip organized or sponsored by the Office of Student Life you must complete the documents and follow the instructions on this website
- Additional Student Travel Info. from VP of Student Affairs
