Employment

Acceptable Use of IT Resources

Use of McCombs information technology resources is governed by the rules and polices of the University of Texas at Austin. You can find a useful summary of these rules, and your responsibilities as a consumer of IT resources, at http://www.utexas.edu/its/policies/responsible.html. For more comprehensive information about the University policies governing the use of information technology see the following website: http://www.utexas.edu/its/policies/.

Basic Employee Rules and Benefits

All employees are expected to be at work on time and properly attired. Staff of the McCombs School of Business are expected to dress appropriately for their work environment and to behave in a professional manner. Your supervisor will discuss with you appropriate attire for your department. Per University policy, all departments are to be open during the hours of 8 a.m. until 5 p.m., Monday through Friday (http://www.utexas.edu/policies/hoppm/h0932.html); however, departments may stagger the work day of their personnel between the hours of 7 a.m. and 6 p.m. Please check with your supervisor to verify your scheduled work hours, including your scheduled lunch period. McCombs Staff are required to take 30 minutes to 1 hour for lunch each day. You may not skip lunch and leave early without prior approval of your supervisor.

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Child Development Center

Current UT students, faculty, and staff have the unique opportunity to use the services of the Child Development Center. To be eligible, employees must be appointed to a position for 30 hours or more with benefits, and students must be enrolled in at least six credit hours at UT. To be eligible to enroll, children must be 6 weeks to 5 years of age. Faculty, Staff, and Students are encouraged to apply for the waiting list as soon as the due date is known or the adoption process has begun. Go to http://www.utexas.edu/childcenter/.

Compliance Training

All employees of the University are required to complete compliance training. This includes faculty, staff and student employees. The modules are available online and are relatively easy to complete. Please budget some time during your first week for this training. New employees to the University need to read the Employee Compliance Guide and submit the signed acknowledgement form to your supervisor for filing in your departmental personnel file. You will also need to complete all required training modules included on your profile at https://utdirect.utexas.edu/cts. Please note that State law requires employees to complete sexual harassment training (CW 121) and equal employment opportunity training (CW123) within thirty (30) days of employment and every two years thereafter. Additional information can be obtained at http://www.utexas.edu/administration/oic/index.html.

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Disciplinary or Corrective Action

Staff employees are expected to maintain standards of performance and conduct suitable and acceptable to the work environment. At McCombs, the emphasis is on corrective action through the University’s Performance Management Plus system. However, disciplinary action, including dismissal, may be imposed due to unsatisfactory work performance and/or for unacceptable conduct [see Handbook of Operating Procedures, Section 9.49 - Discipline and Dismissal Policy and Procedures]. Employees new to McCombs should register for PN 562, Performance Management Plus (PMP) for Employees and new supervisors should register for PN 560, Performance Mgt Plus (PMP) for Supervisors as soon as possible.

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EAP Services

EAP services are a benefit of your University employment, and are offered to faculty and staff at no charge. Services include confidential counseling for personal and work-related concerns, manager and workgroup consulting, and crisis debriefing. Go to http://www.utexas.edu/hr/eap/services.html.

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. More information regarding FERPA can be found at http://www.ed.gov/policy/gen/guid/fpco/ferpa/index.html?exp=0

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Holidays and Vacation (Annual Leave)

Employees working at least 20 hours a week continuously for 4 and 1/2 months or more are eligible to receive paid leave time. The Holiday and Vacation Schedule is published at the beginning of each fiscal year and can vary each year. If work schedules or department duties require employees to work on holidays, time off will be granted on another date within 12 months. [see UT Handbook of Operating Procedures, policy 7.F.1]

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Outside Employment Requests

The University recognizes that a staff member may consider being employed in a job outside of the University. To get a better understanding of the University's policy on employment outside of the University, please review the Handbook of Operating Procedures policy on Outside Employment Activities of Classified Staff.

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Payroll/Personal Information

Staff and faculty employees are paid monthly on the first work day of the month. Hourly employees are paid on the fifth workday after the close of the semi-monthly payroll period. Go to UTDirect to get your payroll records activated and your personal information updated. Click on the “My Job” tab and then scroll down to “Paycheck Profile” located on the right side of the screen. At this time, you need to add your payroll information as well as your addresses and phone numbers for work and home.

Performance Evaluations

Your supervisor should communicate to you what is expected of you, define satisfactory performance for those expectations, and then monitor and evaluate your performance on an on going basis. Your Annual Performance Evaluation should provide a comparison of actual on-the-job performance to established performance measurement standards. While day-to-day evaluation is usually informal, Section 9.95 of The University of Texas at Austin Handbook of Operating Procedures - Performance Evaluation Policy for Classified Personnel and Non-Faculty Professional Staff establishes guidelines for annual performance evaluations for regular employees (appointed one-half time or more for at least four and one-half months). It is expected that every regular employee be evaluated annually prior to reappointment for the succeeding year.

Probationary Employees

The probationary period is a part of the selection process. Each classified employee shall be considered a "probationary employee" for the first 180 calendar days of continuous employment at the University [see Handbook of Operating Procedures, Section 9.45 - Probationary Employees]. University policy recommends conducting periodic evaluations of an employee's performance during the probationary period. Human Resource Services recommends conducting reviews after 60, 90, and 120 days of employment. See also: Probationary Performance Evaluation Form.

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Sick Leave

Sick leave protects employees' earnings if they are unable to work because of personal illness or to care for an immediate family member. Sick leave accumulates at the rate of 8 hours per month of service for full-time employees (proportionate amounts are accrued for employees working 20 hours per week or more, but less than 40 hours). The amount of sick leave that can be carried over from year to year is unlimited. There is no payment for unused sick leave at termination. [see UT Handbook of Operating Procedures, policy 7.F.11]

Family Medical Leave Act [see UT Handbook of Operating Procedures, policy 7.F.4]
Sick Leave Pool [see UT Handbook of Operating Procedures, policy 7.F.12]
Emergency Leave (Funeral Leave) [see UT Handbook of Operating Procedures, policy 7.F.3]
Jury Duty [see UT Handbook of Operating Procedures, policy 7.F.7]
Military Leave [see UT Handbook of Operating Procedures, policy 7.F.9]

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Telephone and Email

Telephones and e-mail are to be used for institutional purposes. Incidental use for local personal calls or messages is acceptable as long as they do not interfere with work responsibilities. Personal long distance telephone calls should not be charged to the institution and must be reimbursed by the employee if charged inadvertently. U.T. telephone logs and e-mail are public property and may be subject to open information requests.

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