Tech | Labs

Reservation Request | Procedures and Priorities

Only McCombs School faculty members and doctoral students are permitted to reserve the Behavioral Research Laboratory at this time. A reservation request form for the Behavioral Research Laboratory can be found below. Submitting a completed request form online is the first step in the reservation process.

Reservations will only be entered on the Reservation Calendar for requests that are completed in full. If not complete, the Behavioral Research Laboratory staff will return the request to the requester for completion. Reservation requests will generally be processed by the Behavioral Research Laboratory staff. If laboratory usage issues arise that cannot be solved by individual researchers or by following the priorities described below, they will be referred to the Behavioral Research Laboratory Committee.


Approved reservation requests are posted on the Reservation Calendar and can be viewed on-line at any time. The two laboratory rooms are reserved separately. Reservations are final only after all requirements have been met (e.g. a complete request form has been received and IRB approval obtained). Submissions of requests to use the Behavioral Research Laboratory should follow application for approval to use human subjects.

Please see: information and forms relating to the human subjects approval process.

Actual use of the Behavioral Research Laboratory requires that a researcher has received prior project-specific IRB approval for the use of human subjects. Reservations are subject to cancellation if IRB approval has not been received two weeks prior to the conduct of the research and will be automatically cancelled if the project has not been approved one week before the time of the reservation.

Lab Rules

  • Research projects take top priority over all other uses of the Behavioral Research Laboratory.
  • Reservations are only considered final when IRB approval has been received.
  • Lab reservations associated with specific projects and specific IRB numbers, have a limit of ten days per project, per semester.
  • Reservation requests may be submitted up to two (2) months in advance of the conduct of the research, but not later than seven (7) days prior to the proposed reservation date.
  • If a reservation period extends beyond two months past the date of the reservation, that request will be honored only if the requested dates are for a single experiment to be run on consecutive business days.
  • Requests for non-research uses of the Behavioral Research Laboratory may be submitted no earlier than fourteen (14) days prior to the proposed usage date, and no later than seven (7) days before the proposed use.
  • Requests for future usage times are cumulative from the beginning of a semester. Conflicts in multiple researchers requesting the Behavioral Research Laboratory at the same time are resolved on a priority basis, with prior use being a consideration during any semester. Less frequent users will generally be given priority over more frequent users. When prior use is equivalent, then the first researcher to reserve and receive IRB approval has priority.
  • When conflicts in reservation requests occur, priority is given to projects that require unique features of the Behavioral Research Laboratory, such as the computer network or group video capabilities. The major question to be asked when conflicts arise is: Could this project reasonably be conducted in any other location in the School?
  • All Behavioral Laboratory users must be trained on the equipment they will be using. Please contact the Behavioral Research Laboratory staff for training times.
  • When all other requirements have been satisfied, it may be possible for a researcher to reserve the Behavioral Research Laboratory on very short notice with special approval.

Behavioral Research Laboratory Access

At least one principal investigator must be a McCombs School faculty member.

Ph.D. students are welcome and encouraged to use the Behavioral Research Laboratory. However, their reservations must be made jointly with a McCombs School faculty member. Ph.D. students have the same priority as faculty members for laboratory usage. McCombs School faculty members who expect to use the laboratory extensively can obtain a key from the Dean's Office. A temporary key can be obtained from the Behavioral Research Laboratory staff. All users of the Behavioral Research Laboratory must have and use an access code that is unique to them. A code can be obtained from Mark Wimby in Computer Services (

The faculty member principal investigator has personal responsibility for Behavioral Research Laboratory equipment during the approved time of use. It is the responsibility of the faculty member principal investigator to personally oversee student use of the laboratory as well as use of the key.

Cancellation Information

You can cancel an existing reservation by sending an email to:

I have read and understand these policies:

[Submit a reservation here]

*you must log-in using your "mccombs\username" and "password"*

Questions? contact:

Page last updated: 6/17/2016