Tech | Media Services

UTC 2.112

Multimedia Desk

CAPABILITIES

Laptop Computer Connections, Dual-screen Computer Projection, Multimedia DeskDocument Camera, DVD/CD, VCR, Auxiliary Input, Wireless Microphone, Custom Lighting, Clock/Timer

CONTROLS

On the top left side of the desk is a computer interface screen, touch the screen and it will turn on.

LAPTOP COMPUTER PROJECTION

Connect the desk's VGA cable (attached to the desk under the black plate at the top rear of the desk) to the VGA port of your laptop computer. Turn on your computer, press the Projector On, and PC buttons on the desk's touch screen.
The desk also has Computer audio and Ethernet cables, as well as two AC outlets. NOTE: Before using any application that accesses the University network through either a public Ethernet or wireless port, you must first open an internet browser application and login to the page that you are automatically directed to with your UTEID. If you have forgotten your UTEID, please visit the UT EID Self-Service Tools page for assistance.

VIDEO PLAYER

On the left side of the desk there is a DVD/CD player and a VCR. The controls for these units are available on the desk's touch screen.

RED PHONE

There is a red phone on the wall below the screens that directly contacts Media Support. Please use this phone if you have any questions or difficulties.

AFTER-HOURS EVENTS

To use the multimedia desk on weekends or after 5pm on weekdays, users must have an ACCESS ID card that has been preprogrammed by Media Support. To receive an ACCESS ID you will need to call 232-6679 and supply your name, UTEID, and a card number for us to program in advance of the event.

Laptop Cable Connection

  • The desk has built-in power outlets, PC Audio and Ethernet (UT network and internet access) jacks, and a built-in VGA video cable to connect your laptop to the LCD Projector.
  • To connect your laptop computer, simply plug in the desk's VGA cable (supplied under the black plate on the desktop) to the VGA port of your laptop computer. There is another VGA connector available under the plate as an alternate in case the attached cable breaks. If two laptops are connected to the desk's VGA ports, the fixed port will override the cable version. If you have audio in your presentation you will also need to connect a PC audio cable (PC Audio and Ethernet cables are available for checkout from Media Support.)
  • Turn on your computer, press the Projection On, and PC buttons on the desk's touch screen. If your laptop's screen appears on the room's screen you are ready to go, if not, you may need to mirror your laptop's screen onto the projector. To do this on a Dell computer, hit the FN and F8 keys at the same time until you see your laptop content on the screen. Hitting FN-F8 successively will scroll through the available viewing choices. The command to mirror your laptop's screen may be different on other manufacturer's computers, if you have any questions please consult this PDF chart.
 Laptop Cable Connection
 Room Image

 Interface Main Screen
 Room Image

Video Projection

PROJECTION ON

Turns on projector(s). While the projector starts up, the Projection OFF button may be blanked out for up to two minutes.

PROJECTION OFF

Turns off projector(s). The projector will wait two minutes before it can be turned on again after it has been turned off.

SOURCE BLANK

Blanks out the image on the projection screen(s), so that the audience cannot see the projected image temporarily (e.g. when making a change or entering data that you do not want the audience to see, or to blank the display before a test.) This button will not turn the projector off.

FORMAT

Changes the video projector format from Normal to Widescreen mode.


 Room Image

Source Selection

  • Press the Projection ON button(s) and then the Source button(s) that you wish to use.
  • There are additional instructions for the Computer, Doc Cam, DVD/CD and VCR/AUX sources available on this page.

BLANK

Temporarily blanks out the image on the projection screen(s.)

COMPUTER

Selects the Laptop PC input to be displayed on the screen.

DOC CAM

Selects the ceiling-mounted document camera input to be displayed on the screen.

DVD/CD

Selects the built-in DVD/CD player to be displayed on the screen, this button also brings up the DVD/CD controls in the center of the touch panel interface.

VCR/AUX

Selects the built-in VCR to be displayed on the screen, this button also brings up the VCR controls in the center of the touch panel interface.
Pressing the Use Auxiliary Input button on the VCR/AUX screen brings up the Auxiliary Controls screen and enables the RCA inputs located under the DVD/CD slot.


 Room Image

Doc Cam (Document Camera) Controls

DOC CAM INSTRUCTIONS

To operate the Document Camera (Doc Cam) source, press the Projection On and Doc Cam buttons on the main interface.

SETTING UP DOC CAM

To set up the Doc Cam, refer to the Setting Up illustration on the right which demonstrates how to pull the Doc Cam into its working position. The light gray tab next to the arrow in the picture is the Pull Pad which when lifted will turn the Doc Cam on automatically.
If you have turned the unit on but you do not see your image, make sure that the EXT/INT light (see button #7 below) is OFF.

SLIDE USE

Rotating the camera head so that the lens is aimed at the slide light field (the slide-sized white rectangle towards the rear of the unit in the top illustration on the right) will set the camera to Slide. The Zoom will auto zoom to the slide size. To use the camera with a document again, gently rotate the head until you feel a slight click, this is the optimized position for document projection. The Zoom will return to your last zoom setting.

DOC CAM CONTROLS

The document camera can be controlled through either the desk's interface screen, or by the buttons on the unit itself.

DOC CAM SCREEN

The Camera buttons turn the Doc Cam on and off. The Focus buttons manually focus the Doc Cam, the Zoom buttons zoom in/out on the document, and the Auto Focus button will automatically focus the Doc Cam. The Light button controls the Doc Cam's onboard light.

DOC CAM BUTTONS

  • Refer to the "Visualizer Buttons" illustration on right
  1. LIGHT BUTTON
    Located on the right side of the base and towards the rear, the light button switches between top light, slide light field and light off. The LIGHT button also works as One Push White Balance key if pressed for 2 seconds.
  2. POWER BUTTON
    The Doc Cam will automatically turn on when it's camera arm has been extended, however this button which is located on the right side of the base and towards the back will manually switch the unit on and off.
  3. ZOOM WHEEL
    The ZOOM WHEEL can be found on the camera head. Holding the zoom wheel lightly down will zoom closer to your object, and holding it lightly up will zoom out from your object. The more you turn the ZOOM WHEEL, the faster the unit will zoom in or out.
  4. MANUAL FOCUS BUTTONS
    When the Manual FOCUS keys are pressed the Doc Cam switches off the autofocus function. Using the Auto focus button switches the autofocus function on again.
  5. AUTO FOCUS (AF) BUTTONS
    Switches the auto focus on and off. The AF light indicates if the AF is switched on.
  6. FREEZE BUTTONS
    Freezes the current image. The FREEZE light indicates if the FREEZE mode is activated.
  7. EXT/INT BUTTON
    Switches between the Doc Cam image and an external input. The EXT/IN light indicates that a signal from the external input is being displayed. If the unit is on, but you are not using an external source and you do not see your image, make sure that the EXT/INT light is OFF.


 Doc Cam Screen
 Room Image

 Setting Up
 Room Image

 Visualizer Buttons
 Room Image

DVD/CD Controls

DVD INSTRUCTIONS

To operate the DVD source, Insert your DVD disk into the player on the left side of the desk and press the Projection On and DVD/CD buttons on the main interface. The DVD can take up to a minute to load so please be patient.

DVD CONTROLS - Main Screen Interface 

Press the triangular play button to play the DVD. The square button stops the DVD, the button with two vertical lines pauses the DVD, the arrow buttons with vertical lines skip to the next or previous movie chapter, and the triangular button with a line underneath ejects the DVD. The Select button selects the DVD option that is highlighted.

DVD CONTROLS - Advanced controls interface 

Press the video image on the touch screen to bring up the full screen interface. Press the triangular play button to play the DVD. The square button stops the DVD, the button with two vertical lines pauses the DVD, the arrow buttons with vertical lines skip to the next or previous movie chapter, and the triangular button with a line underneath ejects the DVD. The triangular arrow buttons in the North, South, East and West positions navigate through a DVD disk's menu options. The Enter button selects the DVD option that is highlighted. The Menu button returns to a DVD disk's main menu. The Projector Blank button toggles the display from the projector on and off (e.g. for cueing a DVD) but does not turn the projector itself off. The Subtitles button brings up the subtitles menu, repeatedly pushing the button cycles through your available language options.

VOLUME

Adjusts the overall presentation volume, push the Volume Up or Volume Down buttons for adjustment.

ERROR EXPLANATIONS

An icon shaped like a white circle with a red diagonal line through it indicates that the DVD player accepted the command that you issued, but the DVD disk does not allow it's execution. (e.g. trying to skip the FBI warning on a movie.)
"No Disk" indicates that the DVD player cannot recognize the disk. Try ejecting and re-inserting the DVD disk.

CD Controls

CD PLAYER INSTRUCTIONS

Insert the CD into the player on the left side of the desk and press the DVD/CD button on the touch screen. The CD can take up to a minute to load so please be patient.

CD PLAYER CONTROLS

Press the triangular play button to play the CD. The square button stops the CD, the double arrow buttons fast-forward and rewind the CD, the button with two vertical lines pauses the CD, the triangular buttons with vertical lines skip to the previous or next track, and the triangular button with a line underneath ejects the CD.

PROJECTOR BLANK

Blanks projector temporarily.

VOLUME

Adjusts the overall presentation volume, push the Volume Up or Volume Down buttons for adjustment.


 Room Image

VCR/AUX Controls

VCR INSTRUCTIONS

To operate the VCR source, Insert your VHS tape into the player on the left side of the desk and press the Projection On and VCR/AUX buttons on the main interface.

VCR CONTROLS

Press the triangular play button to play the tape. The square button stops the tape, the double arrow buttons fast-forward and rewind the tape, the button with two vertical lines pauses the tape and the triangular button with a line underneath ejects the VHS tape.

TIMER DISPLAY

This button toggles the onscreen timer display through 3 states: Off, Time that the tape has been playing, and Remaining time.

AUXILIARY INSTRUCTIONS

Pressing the Use Auxiliary Input button on the VCR/AUX screen brings up the Auxiliary Controls screen and enables the RCA inputs located under the DVD/CD slot. Plug your auxiliary video source (such as a video camera) in to these inputs. The yellow input is for the video cable (adapter available at the Media Support office) and the white input is for the audio cable.

AUXILIARY DEVICE CONTROLS

Operate your auxiliary video source using its built-in controls. The Format button on the desk's interface changes the video projector's display format from Normal to Widescreen mode.

SOURCE BLANK

Blanks the projector temporarily.

VOLUME

Adjusts the overall presentation volume.


 VHS Screen
 Room Image

 Auxiliary Controls Screen
 Room Image

Lights

STAGE LIGHTS

Controls spotlights/floodlights on the stage.

AUDIENCE LIGHTS

Controls the lights in the audience area.

SUPPORT LIGHTS

Controls the secondary lighting in the audience area when the main audience lights are off.


 Room Image

Timer/Clock

TIMER

To enable the Timer function, which displays a countdown timer on the LED screen above the stage, first touch the clock icon button on the lower left corner of the interface. Then press Show Timer and set a time period with the buttons to the left (Hours, Minutes, Seconds.) Hit Start/Pause and the timer will begin to count down from the time that you have set. The Reset button returns the timer to the original time that you entered.
When the timer hits zero, a small buzzer will sound at the desk to alert the user that the time has expired.
CAUTION: If you start the timer and then hit the Show Clock button, your timer will lose its' progress and be reset.

CLOCK

When you hit the clock icon in the lower left corner of the interface, the Clock/Timer screen will appear. By default, the clock should appear, displaying the current time. If it does not, it will appear after 1 minute of Timer inactivity. If the Timer function is showing in the display and you need to see the Clock, hit the Show Clock button.
CAUTION: If you start the timer and then hit the Show Clock button, your timer will lose its' progress and be reset.


 Room Image

Volume and Microphone

VOLUME

These controls adjust the overall volume for the PC, DVD/CD, VCR and Auxiliary sources. Additional volume adjustments for your laptop PC may be done on the computer itself.

MICROPHONE

These controls adjust the overall volume for the wireless microphone.

WIRELESS MICROPHONE UNIT

The wireless Lavaliere Microphone is stored in the drawer on the right-hand side of the desk. Simply clip the microphone to your shirt (fairly close to your mouth) and press and hold the power button on the top of the transmitter box (see top image on the right) to turn it on or off. The microphone should be active once it is turned on, if you have any questions please use the red phone on the wall for assistance.
To mute the microphone, tap the power button and the LED (see lower image on the right) will turn from green to orange indicating that the microphone is muted. Tapping the on button once more will turn off the mute function and the LED will change back to green.


 Main Screen
 Room Image

 Wireless Microphone Power Button
 Room Image

 Wireless Microphone Mute Function
 Room Image

Page last updated: 5/16/2013